Tips on Planning Corporate Events from Event Planning Companies

20 May Tips on Planning Corporate Events from Event Planning Companies

Staging corporate events is one way to foster camaraderie and unity among the staff within your business. Holding such an event is not just a matter of finding a location to gather, and throwing out some food –  it takes a lot more than that to have a successful, meaningful corporate event. Here are some tips that event planning companies in Los Angeles, such as Zynger Event Designs, use to create such events.

Set a Clear Objective

There are many reasons to plan a corporate event for your organization. It could be to announce or motivate everyone in regards to a new project, or, to celebrate a recently completed and successful one. It could be to introduce certain positive changes in the company or to welcome another company in a new partnership or merger.

Whatever the reasoning for your gathering, having a clear objective should give you an idea of what kind of program or activities you should involve for the event. Keep in mind in addition to the standard speeches and keynotes, it’s important to include activities that will help to inspire and motivate your team – give them something to remember and keep them excited!

Foolproof Logistics

The last thing you’d want to happen is for your event is to run out if of food and beverage – that’s the number one event “no-no”. But, there are many other things that can go wrong as well, that can turn a celebration into something that people will remember – for the wrong reasons! The location might be wrong for your event, or, you could plan something outside, and not anticipate bad weather – sending your guests running in from the rain.

We have done events, where things that an unexperienced planner would never take into consideration – like, construction plans in and around the event location; having proper insurance and standard contracts in place; taking into account guest count fluctuation, dietary restrictions, special need; the list goes on and on…

Hire a Professional

The most important point to remember, when planning an event, is that you are always better off hiring a professional. As capable as your staff may be, you still may want to have someone else take care of the event – someone who can really focus on this task alone and who has the experience to save time and money while crafting a successful and memorable event.

Your staff can help out, especially if the event is going to be a big one, but for the most part, the knowledge and experience of professional event planning companies in Los Angeles like Zynger Event Designs, Inc. is still your best bet!

Professionals take care of the program, the logistics, and even the budget. The point of hiring them is so that you, your team, and other guests can simply enjoy the event and concentrate on building stronger relationships within your team – rather than worrying about the details that can be handled by someone else.

Sources
The Do’s and Don’ts of Corporate Events, SmartCEO
11 Event Marketing Dos and Don’ts, BusyConf